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Preparing for an international event?

By Team Spirit | 6 June 2017

Head of Events, Sarah Mitchell, recently visited Monaco and Cannes to scope venues, identify hotels, source local suppliers and generally familiarise herself with the area, ahead of a week long international conference early next year. Over the years, Team Spirit have managed and delivered many conferences across the globe and experience tells us that nothing can really replace travelling to the destination and spending time meeting potential partner hotels, or venue managers, face to face.  It gives us the inside information, literally, so we can plan the entire schedule based on our own knowledge.

 

Managing a 300+ delegate conference is something Sarah takes in her stride having managed events of over 1,000 attendees before now, however, having to consider more complex travel plans from the delegates combined with a business focussed leadership conference and multiple seminars, takes meticulous planning. The research trip included a site visit to the hotel where the conference will be held, it's essential to have a relationship with the event team at the hotel and having a walk through the conference and break-out spaces was invaluable.  Aside from working on the practical format of the conference, getting to know the wider region of Nice, Monaco and Cannes is beneficial for any additional travel plans the delegates might require, and also being able to propose options for off-site dinners or incentive trips which may form part of the evening and downtime itenary.

 

Undoubtedly exploring the South of France sounds like an enviable task and it does have many highlights, Sarah will vouch for that with her helicopter transfer from Nice, however the work never stops and now that the information gathering exercise is completed, the hard work begins!



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